RRUMC is Hiring a Church Administrative Secretary

Written By Geof Pelaia

Position Overview

This is a full-time (40 hours per week) position. The Administrative Secretary provides essential organizational, communication, and administrative support to ensure the smooth daily operations of the church office.

This role supports pastors, staff, ministries, and congregational needs through document preparation, scheduling, database management, and general office coordination.

Key Responsibilities

Weekly & Monthly Publications

  • Prepare and produce weekly worship bulletins

  • Prepare the monthly Circuit Rider newsletter

Office & Communication Support

  • Manage incoming calls, emails, and general office tasks

  • Maintain church calendars, room reservations, and facility schedules

  • Update phone messages and coordinate with staff on announcements

  • Assist with bulk mailings (seasonal letters, quarterly statements, stewardship communications)

Database & Records Management

  • Maintain and update the membership database (Servant Keeper)

  • Generate reports for staff, committees, and conference requirements

  • Conduct the annual membership audit and process membership changes

  • Prepare membership certificates and related documents for baptisms, confirmations, and new members

Event & Ministry Support

  • Support seasonal church events (Easter, Christmas, All Saints, Stewardship, Ministry Fair)

  • Assist with background checks for volunteers (VBS, mission trips, Upward)

  • Manage the altar flower schedule and related communications

Facility & Systems Coordination

  • Support door access control (training provided)

  • Monitor thermostat settings and basic building needs in coordination with maintenance staff

Collaboration & Team Support

  • Attend monthly staff meetings and complete follow-up tasks

  • Work with ministry leaders on printing, ordering supplies, and preparing materials

  • Coordinate with pastors on worship planning, funerals, and special services

Software & Tools Used

  • Microsoft Office (Word, Excel, Publisher)

  • Servant Keeper (membership database)

  • CalendarWiz (room reservations)

  • Axis (door access system)

  • Honeywell Total Connect Comfort (HVAC settings)

  • Outlook (email)

  • Postal software for bulk mailings

  • Background check platform (training provided)

Qualifications

  • Practicing Christian who is actively living his or her faith

  • Excellent written and verbal communication skills

  • Proficiency with Microsoft Office; willingness to learn church-specific software

  • Ability to manage multiple deadlines and maintain confidentiality

  • Strong organizational and time-management skills

How to Apply

If interested, please submit your resume to: office@rrumc.org by February 15, 2026.

For questions, please call Rocky River United Methodist Church at 440-331-7676.

Geof Pelaia
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